Financials

Financials turns a client’s Xero ledger into management accounts your clients will actually read — a live profit & loss and balance sheet you can shape with columns, adjust, annotate and export. The data is pulled live, so the numbers are current every time you open the report; you decide when to freeze a snapshot.

Live vs saved versions

The live report reflects the ledger right now. When you want a fixed point of reference, save a version — a frozen snapshot. Versions let you compare this month’s pack against last month’s, keep a record of what was presented, and layer adjustments without disturbing the live view. Hold as many as you need; return to live any time.

The Columns control

Columns decide how time lays out: years, halves, quarters, months, YTD, prior-year YTD, and the last twelve months rolling. Totals sit left, the period breakdown runs right — summary first, detail after. The balance sheet is always cumulative (position at each period end) whatever mode the P&L uses.

Adjustments

Post accruals, prepayments and reclassifications on top of the Xero figures without touching Xero itself — singly or in bulk. Save the result as an annotated version and the adjusted pack is preserved with its workings; keep both raw and adjusted views and compare side by side.

Per-cell commentary and footnotes

Any figure can carry a note — explain a variance, flag a one-off, record an assumption. Annotations travel with the version and appear in the exported pack, so the story reaches the reader, not just the figures.

Reordering rows and sections

Drag rows and sections into your house presentation; the arrangement persists per report, so next period opens exactly as you left it.

Export: PDF and Excel

• Board-ready PDF — formatted, with commentary and footnotes in place, and the practice wordmark on each sheet if you want it.
• Formula-linked Excel — totals are live formulas, not pasted values, so recipients can trace how each subtotal builds.

Scale and currency

Switch the whole report between full units, thousands and millions; figures present in the client’s base currency.

Walkthrough: the monthly pack

1. 1
   Refresh

   Open Financials for the client and confirm the live figures have refreshed from Xero.
2. 2
   Shape

   Set Columns to Months, with YTD and PY YTD alongside for comparison.
3. 3
   Adjust

   Post accruals, prepayments, reclassifications.
4. 4
   Annotate

   Comment the cells that need explaining; footnote the assumptions.
5. 5
   Present

   Set scale (say, thousands); reorder into your house layout if needed.
6. 6
   Freeze

   Save a version — the auditable record of exactly what you presented.
7. 7
   Export

   PDF for the client; Excel where they want the live formulas.